Asset Management
Asset Management Overview
The Asset Control system is built to allow the user to historically record the entire lifecycle of the actions performed against an asset including: receipt, preparation, installation, maintenance, break/fix, inventory, custody transfer, retirement and disposal.
The system maintains multiple classifications of each asset. Asset types identify the particular asset. Asset hierarchies drive from the asset types, which assets are related (i.e. a user may have a desk, a laptop, monitor, etc.). Asset pools are used to determine the asset status (new, in use, redeploy, disposed, etc.).
Asset Management Features:
- Chargeback reporting
- Depreciation calculations
- Refresh planning
- Asset types, hierarchies & pools (allows for asset identification, definition of owner-ship, and use of equipment i.e. new or used inventory)
- Mass custody transfers (for redeployments)
- Search for assets by type, pool, building, floor and room number (or pillar number)
- Asset receiving process will automatically create warranty contract and maintenance agreements for tracking renewals.
Receiving Process
Receiving through Comm-Plete may be either centralized or remote. This gives organizations options to operate in a variety of ways including centralized controls with decentralized operations. Receiving can be managed at a central location or at remote locations or a combination of both. Receiving is fully integrated with the Spend Request, Purchasing and Accounting Reconciliation sub-systems to ensure complete and up-to-date information.
The receipt process ties to the Asset Management sub-system. There the entire lifecycle of an asset can be tracked including: receipt, prep, install, custody transfers, inventories, retirements and disposal.
Receiving is built to track maintenance agreement Period-of-Performance dates. It is also tied into the Contracts sub-system. When warranty contracts are received, the system can automatically create a warranty contract. Both maintenance agreements and warranty contracts can be tracked for renewals.
Also the receiving process can be tied into your help desk system (i.e. Service Desk). When items are received from one or multiple orders, that receiving information can be automatically sent to your help desk system to create install and/or support tickets. Those tickets can also be cross-referenced back to their initiating orders.
Receiving Features:
- Browser-based Receiving
- Receive full or partial shipments
- Historical inquiries on open order and receipts
- Unlimited receipt types
- Pending order receipts are automatically tracked
- Serial number and Asset Tags may be required depending on the material group codes settings
- Automatically creates help desk tickets
- Help desk tickets can be cross-referenced back to initiating orders
- Receipts automatically update order status
- All historical transactions retained for reporting
- Directly interfaces to Accounting Reconciliation sub-system
- Supports DOA and back-order items
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Learn more about:
Procurement
RFQs
Contract Management
Service Orders
Budget Tracking
Asset Management
Warehouse Management
Accounting Reconciliation
Reporting & Analytics
Change Order Processing
